Guidelines for Evaluation of Residents

Below is a brief guideline on resident evaluations.

1. At the beginning of the rotation the clinical supervisor should meet with the resident and outline duties, responsibilities, expectations, structure of the relationship of the team, and the resident’s role. The evaluation tools and timing of evaluations should also be discussed at this point.
2. Normally, a mid-rotation evaluation is recommended; however, where concerns or deficiencies regarding a resident’s performance arise during a rotation, a formal mid-rotation evaluation is required. The Clinical Supervisor will meet with the resident to discuss the concerns or deficiencies. This face-to-face meeting shall occur as soon as reasonably possible during the rotation so that the resident has an opportunity to address and correct such concerns or deficiencies.. It is preferable to provide the resident with a documented remedial plan to remedy identified deficiencies, if the performance is viewed as substandard. The resident should be made aware of any concerns as early as possible in the rotation to provide an opportunity for correction.
3. At the end of the rotation an evaluation form should be completed within 10 working days. A face to face meeting between the supervisor and resident should take place to encourage an informative evaluation, which provides necessary feedback in order for the resident to progress in the training program.
4. The WebEval is first sent out to the residents. The resident then selects the responsible faculty member who supervised the respective rotation, to complete the evaluation. The faculty member must complete the evaluation within 10 working days in accordance with the guidelines for the timely evaluation of residents.

Please note a face-to-face meeting must occur when discussing an evaluation. Any time you have concerns regarding a resident’s progress you should meet with the resident to discuss pertinent issues and feel free to contact the program director at any time.

More information on the McMaster Evaluation Policy can be found at:

• http://65.39.131.180/ContentPage.aspx?name=Postgraduate_MD_Education_fppteps
• http://65.39.131.180/ContentPage.aspx?name=Postgraduate_MD_Education_Evaluations_—_Faculty

WebEval link

• http://pgwebeval.mcmaster.ca/webeval/index.php